Weekend Agenda
Class Reunion Weekend Activities (Full Friday–Sunday Agenda)
The treasurer-grade weekend agenda: hour-by-hour for Friday mixer, Saturday main event, and Sunday brunch — plus six optional add-ons (campus tour, golf, charity, photo recreation, coffee meet-up, group outing). Real timing, real costs, real food and beverage plans your committee can copy directly into the schedule.
The Three-Event Weekend at a Glance
The standard milestone-reunion weekend is three events: Friday mixer (casual), Saturday main event (the centerpiece), Sunday brunch (relaxed close). Each serves a distinct purpose. Skipping one weakens the whole.
Reconnect
Friday Mixer
Time: 6:30 – 9:30 PM
Ticket: $35 – $65
Food: Heavy apps
Bar: Cash + welcome drink
Celebrate
Saturday Main Event
Time: 5:30 – 11:00 PM
Ticket: $165 – $245
Food: Plated or buffet dinner
Bar: 2-hr open + cash
Reflect
Sunday Brunch
Time: 9:00 AM – 12:00 PM
Ticket: $35 – $55
Food: Brunch buffet or family-style
Bar: Coffee + mimosas
💰 With Reunly
Sell weekend bundles + event-only tickets in Reunly
Bundle pricing for the full weekend. Event-only tickets for Friday or Saturday only. Stripe handles payment, Reunly handles the math.
Day 1
Friday Night Mixer — Hour by Hour
Purpose: reconnect, low-pressure. Format: brewery, restaurant private room, or hotel lobby bar. Food: heavy passed appetizers or stations. Bar: cash bar with one welcome drink ticket. Programming: none.
Friday budget
Venue: free at most breweries with food/bev minimum. Appetizers: $18–$28/head. Drink ticket: $8–$12/head. Total: $30–$45/head all-in. Sell Friday-only tickets at $45 to capture local attendees who can't do the full weekend.
Day 2
Saturday — The Main Event, Hour by Hour
Purpose: the centerpiece. Format: hotel ballroom, country club, or restaurant private room. Food: plated dinner or buffet. Bar: 2-hour open beer/wine, then cash bar. Programming: welcome, memorial moment, dancing.
Saturday budget
Venue: $1,500–$4,500. Catering: $60–$90/head all-in (food + tax + service). Bar: $15–$25/head. DJ: $900–$1,500. Photographer: $700–$1,200. Décor + signage: $300–$700. All-in ticket math lands at $165–$245/head depending on city and venue tier. See our cost calculator for the full breakdown.
📅 With Reunly
Build the schedule in Reunly. Share it with every attendee.
Hour-by-hour weekend agenda visible to every classmate. RSVP per event. Stripe payments for each ticket type.
Day 3
Sunday Brunch — Hour by Hour
Purpose: reflect, say goodbye. Format: hotel restaurant, brunch spot, or country club. Food: brunch buffet or family-style plates. Bar: coffee, juice, mimosas. Programming: open mic + committee announcements.
Sunday budget
Brunch: $30–$45/head food + service. Coffee/juice/mimosa station: $8–$12/head. Total: $35–$55/head. Sell Sunday-only tickets at $45–$55 to capture early-departing attendees and locals who skipped Saturday.
“
Sunday brunch is the event nobody plans carefully and everyone remembers most. Don't skip it on a milestone reunion.
- Recurring observation from class reunion committees
💰 With Reunly
Sell the weekend bundle AND each event separately
Reunly handles bundle pricing, event-only tickets, and add-on charges (golf, brunch). One checkout, six SKUs, zero spreadsheets.
Optional
Six Optional Add-Ons That Make a Weekend Memorable
The three-event weekend (Friday + Saturday + Sunday) is the spine. Add-ons are the texture that turns a good reunion into a memorable one. Pick 1–3 add-ons total; over-programming the weekend exhausts both the committee and the attendees.
Campus or Alma Mater Tour
Walking tour of the high school or college campus, often led by a current administrator or a classmate who works at the school. Shows what's changed, what hasn't, and gives older attendees a chance to walk past the lockers and classrooms that define their memories.
When
Saturday late morning, 90 minutes
Cost
Free (alumni-led or staff-led)
Attendance
30–50% of weekend attendees
Golf Outing or Foursome Block
Block 4–8 tee times at a local course. Pair classmates randomly or self-organize. Often the most-loved add-on for male-heavy classes. Some classes pair this with a small donation per round to a class scholarship fund.
When
Saturday morning or early afternoon, 4 hours
Cost
$75–$125/player (self-pay)
Attendance
10–25% of attendees (lower for women-heavy classes)
Charity Event or Service Project
Volunteer hours at a local food bank, a class-led campus clean-up, or a donation drive at the alma mater. Often the most emotionally memorable add-on. Creates a 'giving back' moment in the weekend that conversation refers to for years.
When
Saturday early afternoon, 90 minutes
Cost
Free or $15–$40 donation
Attendance
10–30% of attendees
Friday Morning Coffee Meet-Up
For attendees who fly in Thursday or Friday morning. Reserve a private corner of a local coffee shop. No programming — just a designated 'find your old friends' spot. Costs zero, builds Friday-night energy.
When
Friday 9–11 AM, drop-in
Cost
Self-pay at a local coffee shop
Attendance
15–25% of attendees who arrived Thursday
Group Outing to a Local Game or Show
Block tickets to a baseball game, concert, or theater show. Works for classes where attendees actively want a 'doing something together' format rather than another sit-down dinner. Cheaper than a hotel ballroom dinner and often more memorable.
When
Friday or Saturday evening (replaces main event)
Cost
Ticket cost + dinner, $50–$150/head
Attendance
30–60% (depends on appeal)
Yearbook Photo Recreation Session
Recreate iconic yearbook photos with the original people. Cheerleaders, football team, drama club, debate team. The committee identifies and reaches out to original group members 6 weeks before. Generates the most-shared photos of the weekend, every time.
When
Saturday late afternoon, 60 minutes
Cost
$200–$500 photographer or free DIY
Attendance
20–40% of attendees
💰 With Reunly
Charge for golf, brunch, and add-ons at checkout
Reunly lets you add optional line-items (golf $95, brunch $45, donation $20) to the main ticket — all on one checkout flow.
Weekend Pacing — What Committees Get Wrong
⚠ Over-programming Friday
Friday should be casual reconnection. No speeches, no schedule, no big group photo. Travel-tired attendees just want to find their old friends with a drink in hand. Save structure for Saturday.
⚠ Underestimating Saturday afternoon fatigue
Build in a clear 'rest at the hotel' block from 4 PM. Without it, attendees arrive at the main event already tired and the evening peters out early. Schedule add-ons (campus tour, golf) earlier so the afternoon is free.
⚠ Memorial moment too late in the evening
Place the memorial tribute right after dinner (8 PM), not at 10:30 PM. By 10 PM half the room is dancing and the other half is tired. The memorial deserves the room's full attention — which means doing it before energy disperses.
⚠ Hard end at midnight that no one honors
Tie the Saturday hard end to your venue contract (typically 11 PM). Communicate a hotel after-party spot for the inevitable late-night extenders. Trying to keep the main event running until 1 AM costs venue overtime and burns out the committee.
⚠ Skipping Sunday brunch on a milestone weekend
The brunch is the most emotionally memorable event for many attendees. Skipping it on a 25th, 30th, or 50th cuts the weekend short by the wrong day. Even a $35/head simple brunch closes the weekend properly.
⚠ Listing every possible activity instead of curating
5+ programmed activities = decision fatigue. Pick 1–3 add-ons (campus tour, charity event, golf for the right class). Mention everything else as 'self-organized — suggest [LOCATIONS] in the welcome packet'.
🎉 With Reunly
Run the whole weekend through Reunly
Schedule, ticketing, payments, add-ons, sponsor tracking. Built specifically for class reunion committees. No spreadsheets.
Frequently Asked Questions
Is a full weekend better than a single Saturday for a class reunion?
Depends on anniversary year and travel distance. For 10th–20th reunions where most attendees are local and life is busy, a single Saturday evening event works best and respects everyone's time. For milestone reunions (25th, 50th) where attendees travel significant distances, a full Friday-to-Sunday weekend justifies the trip and creates the depth of conversation that single evenings can't. The 50th in particular almost always benefits from a weekend format.
How should I price a full-weekend ticket vs single-event tickets?
Offer both. Full weekend (Fri + Sat + Sun) is your headline price. Saturday-only at 50–60% of the full weekend price is your fallback. Friday-only or Sunday-only as $35–$65 add-ons for late arrivers / early departers. Splitting tickets this way captures 15–20% more attendees who couldn't justify the full weekend price but happily pay for one event.
What's the right Friday night format — casual or structured?
Casual every time. The Friday mixer is for reconnecting before Saturday's main event. Brewery, restaurant private room, or hotel lobby bar with heavy apps and a drink ticket. No programming, no speeches, no schedule. Let conversation lead. People are traveling, tired, and just want to find their old friends in a relaxed setting. Save the structured program for Saturday evening.
How long should Saturday's main event run?
5 hours from cocktail hour to last call. Cocktail hour 5:30–6:30, welcome and dinner 6:30–8:00, memorial and dancing 8:00–10:30, final goodbye 10:30–11:00. Energy peaks around 9:30 PM. Going past 11:00 PM creates a hard fade — most attendees over 50 are tired by then and the social energy dips. Hard end at 11:00 means the venue contract closes cleanly and attendees can transition to a hotel after-party.
Do I really need a Sunday brunch?
For 25th and 50th reunions, yes. The Sunday brunch is the most emotionally memorable event of the weekend for many attendees — relaxed, reflective, low-energy in the best way. The cost is low ($35–$55/head) and it gives traveling attendees a final reason to stay through Sunday morning. For 10th, 15th, and casual-format reunions, optional and often skipped.
What's the best optional add-on to offer?
A campus or alma mater tour. It costs nothing, the attendance is 30–50%, and the emotional weight is enormous — walking through the same hallways 30+ years later is uniquely powerful and impossible to recreate any other way. Golf is the second-most-loved add-on but only captures 10–25% of attendees and skews demographic. Charity events are emotionally meaningful but require more logistics.
How do I handle attendees who only want to come to part of the weekend?
Make it easy. Offer event-by-event ticket pricing (Friday $45, Saturday $189, Sunday $45) alongside the full-weekend bundle ($249). Make sure each event-name on the ticketing page is clearly priced. Approximately 15–25% of attendees will purchase event-only tickets — usually attendees who live locally and don't need the full-weekend immersion, or attendees with kids who can't escape for three days.
Should the committee plan optional activities or let attendees self-organize?
Plan a few — list many. The committee should formally organize 2–3 optional add-ons (campus tour, golf, charity event). For everything else (lunches, coffee meet-ups, after-parties), suggest locations in the welcome packet and let small groups self-organize. Over-programming the weekend exhausts both the committee and the attendees. Old friends find each other naturally if given time and space.
Plan the Whole Weekend. Collect Every Payment. Reunly.
Weekend bundles, single-event tickets, add-on charges, Stripe payments, sponsor tracking, hour-by-hour schedule. All in one place.