8 questions — star ratings for food, venue, activities, and organization, plus open comments on what worked and what to change. Collect feedback before everyone leaves. Use it to make the next reunion even better.
Most family reunions have no formal feedback mechanism. The organizer gets a few "Great job!" comments and a few complaints whispered to a mutual relative — and then tries to reconstruct what worked and what didn't from memory six months later when planning begins again. A brief written evaluation form changes that entirely. You get data: actual ratings, patterns, and written comments you can act on.
This form covers the five areas that matter most at a family reunion: overall experience, food, venue, activities, and organization. The star ratings (1–5) are fast and easy for any age to complete. The two open-ended questions — "What was your favorite part?" and "What would you change?" — capture the qualitative context that numbers alone can't convey. The final question, "Would you attend the next reunion?" gives you an early signal of next year's expected turnout.
Place forms at each seat or table during the last activity. Give guests 5–10 minutes to fill them out, then collect in a designated box. Having a volunteer circulate with forms and a box improves completion rate. Thank guests for their feedback publicly — "Before you leave, please take a moment to fill out our feedback card — it helps us make next year even better."
After the reunion, tally the results and enter them into Reunly's planning notes for next year. Low scores on food or activities become the priority improvement areas. High scores on the venue tell you the venue is worth booking again. Reunly's activity planner and budget tracker give you the tools to act on what you learn.
Distribute evaluation forms after the main activities but before guests leave. Completion rates are highest when people fill them out on-site — once they leave, participation drops sharply. Have pens available and a collection box at the exit.
Tally the ratings for each question and note the most common open-ended comments. Share a summary with the family — this demonstrates that you took the feedback seriously and creates buy-in for changes. Use the results alongside Reunly's planning tools to address specific areas (food variety, activity timing, budget) before the next reunion.
For most families, yes. Anonymous feedback tends to be more honest — people are less worried about hurting feelings. If you want to follow up with specific respondents, include an optional name field, but make clear it's optional.
Related printables: Activity Vote Ballot · Reunion Agenda · Planning Checklist · All Printables
Reunly helps you act on feedback — adjust activities, budget, and venue options all from one planning dashboard.