Class Reunion RSVP Template

The form fields that actually matter — plus the confirmation email.

An RSVP form is doing three jobs at once: telling you who's coming, collecting the data you need to run the event (meals, t-shirts, name tags), and getting payment in the door. Most reunion committees overbuild this — they ask 30 questions and lose half their responses to fatigue. The template below is the minimum effective dose: the fields you actually need, organized in the order classmates fill them out fastest. Pair it with the confirmation email below and you have a closed-loop RSVP system. Copy, customize, send.

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The RSVP Form (Print or Digital)

Fields in [BRACKETS] are placeholders. Use as a printed form, a Google Form, or paste into your platform of choice.

CLASS OF [YEAR] — [SCHOOL NAME] [MILESTONE]-YEAR REUNION RSVP FORM REQUIRED FIELDS: ───────────────────────────────────── ☐ Full name (first, last) ______________________________ ☐ Maiden name (if applicable) __________________________ ☐ Preferred name for name tag __________________________ ☐ Graduating year _______ ☐ Email address ________________________________________ ☐ Cell phone __________________________________________ ☐ Mailing address (for thank-you note + reunion booklet) Street __________________________________________ City _____________ State ____ Zip ________ ATTENDANCE: ───────────────────────────────────── Will you attend? ☐ Yes — count me in ☐ Yes, and I'm bringing a guest ☐ Maybe — please remind me ☐ No — I can't make it (but please keep me on the list) Bringing a guest? Guest name _____________________________________ Relationship (spouse, partner, friend) _____________ MEAL & DIETARY: ───────────────────────────────────── Meal choice (if plated): ☐ Chicken ☐ Beef ☐ Vegetarian ☐ Vegan Allergies / restrictions: ________________________________ OPTIONAL — REUNION KEEPSAKE: ───────────────────────────────────── T-shirt size (if pre-ordered): ☐ S ☐ M ☐ L ☐ XL ☐ XXL ☐ XXXL What you've been up to (1-2 sentences for the reunion booklet): ________________________________________________ ________________________________________________ Favorite high school memory to share: ________________________________________________ PAYMENT: ───────────────────────────────────── Single ticket: $[AMOUNT] Couple ticket: $[AMOUNT] T-shirt add-on: $[AMOUNT] Total enclosed: $____________ Payment method: ☐ Check (payable to [CLASS OF YEAR REUNION FUND]) ☐ Venmo @[HANDLE] ☐ Zelle [EMAIL] ☐ Paid online at [URL] RETURN BY [DEADLINE DATE] TO: [ORGANIZER NAME] [ADDRESS] [CITY, STATE ZIP] Questions? [EMAIL] or [PHONE]

RSVP Confirmation Email

Send within 1 hour of receiving each RSVP. Classmates expect digital confirmations — sending one builds trust and reduces 'did you get my form?' emails.

Subject: You're confirmed — [SCHOOL NAME] Class of [YEAR] Reunion Hi [NAME], You're officially confirmed for the [SCHOOL] Class of [YEAR] [MILESTONE]-Year Reunion. Thank you! Here's what you're confirmed for: ✅ [NUMBER] ticket(s) — $[AMOUNT] paid via [METHOD] ✅ Meal preference: [CHOICE] ✅ T-shirt: [SIZE] ✅ Guest: [GUEST NAME] (if applicable) EVENT DETAILS ───────────────────────────────────── 📅 [DAY, MONTH DATE, YEAR] 🕖 [START TIME] — [END TIME] 📍 [VENUE NAME] [STREET ADDRESS] [CITY, STATE ZIP] 👔 Dress code: [DRESS] HOTEL BLOCK ───────────────────────────────────── [HOTEL NAME] — $[RATE]/night through [DATE] Group code: [CODE] Book: [URL] NAME TAG ───────────────────────────────────── Your name will appear as: [PREFERRED NAME] With maiden name shown as: [MAIDEN NAME] If this is wrong, reply to this email by [DATE]. WHAT'S NEXT ───────────────────────────────────── We'll send a final email 1 week before the event with parking info, the night-of agenda, and the link to upload a "then and now" photo for the slideshow. If anything changes, please let us know ASAP — we order food and print name tags 2 weeks out. Can't wait to see you in [CITY]! — [ORGANIZER NAME] [SCHOOL] Class of [YEAR] Reunion Committee Reunion website: [URL] Questions: [EMAIL] | [PHONE]

RSVP Best Practices

Pair RSVP with payment

Don't separate RSVP and payment into two steps — you'll lose 20-30% of classmates between the steps. One form, one payment.

Pre-populate from the roster

If you have the class roster, pre-fill their name and graduation year so they only have to confirm contact info and pay. Conversion rate doubles.

Ask for the booklet bio in the RSVP

Don't email twice asking for a bio. Capture it during the RSVP — most people will write 1-2 sentences right then.

Keep maiden name visible

For class reunions, maiden name on the RSVP is essential — that's how classmates will recognize each other. Don't make it optional.

Show the deadline twice

Once at the top of the form, once next to the submit button. RSVP deadlines that aren't repeated get missed.

Set a 'maybe' bucket

Some classmates will only commit late. Tracking maybes separately lets you order food correctly and send them targeted nudges.

Reunly Handles RSVP Automatically

The whole RSVP flow — form, payment, confirmation email, name tag pre-fill, t-shirt size capture — is built into Reunly so you never have to copy and paste anything.

✓RSVP form + ticket payment combined in one classmate-facing link
✓Auto-confirmation emails sent within seconds of RSVP
✓Pre-populated from your imported class roster
✓Built-in deadline reminders to non-responders
✓Real-time dashboard of who's coming, who paid, and who needs a nudge

🚀 With Reunly

Built for class reunion organizers

Reunly tracks RSVPs, tickets, and memorial walls — all in one place.

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Frequently Asked Questions

What information should I collect on a class reunion RSVP?

Collect: full name (including maiden name if applicable), preferred name on name tag, graduating year, plus-one name and relationship, meal preference and any food allergies, t-shirt size if you're selling them, payment confirmation, and a memory or update to share with the class. Don't collect more than you need — every additional field lowers your response rate.

Should the RSVP be on paper, a Google Form, or a dedicated platform?

For a small reunion (under 30 people), a Google Form is fine. For anything larger, use a dedicated platform like Reunly that pairs RSVPs with ticket payment in one step. A separate RSVP form and payment process loses 20-30% of attendees who never circle back to pay.

How long should I give classmates to RSVP?

Open RSVPs as soon as the formal invitation goes out, 4-6 months before the event. Set the deadline 6-8 weeks before — late enough to maximize attendance, early enough that you can confirm headcount with the venue, order T-shirts, and finalize catering numbers.

What do I do about classmates who don't RSVP by the deadline?

Send three reminders: 2 weeks before deadline, 3 days before, day-of. After the deadline, send a personal text (not email) to any holdouts you really want there. About 15-20% of your final attendees will RSVP after the deadline if you chase them personally.

Should I allow RSVPs at the door?

Strongly discouraged. Walk-ins blow your food count, your name tag prep, and your seating. If you must allow them, charge a 50% surcharge ($25 extra) and accept they may not get a name tag or full meal. Most committees close RSVPs strictly to keep the math working.

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