Class Reunion Save the Date Template

Get on the calendar before the holiday weekend competition shows up.

The save the date is your first shot to claim space on classmates' calendars 9 to 12 months out. Done right, it does three things: pins the date so people don't accidentally book a competing trip, builds anticipation, and lets you start collecting current contact info from people you've lost touch with. Done badly, it gets ignored like every other forwarded email about an event 11 months from now. These two templates — one short email blast and one printed postcard — are calibrated to actually get read. Fill in the brackets and send.

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Version 1: Email Save the Date

Short, scannable on a phone. Subject line is doing 80% of the work — be specific.

Subject: SAVE THE DATE — [SCHOOL NAME] Class of [YEAR] [MILESTONE]-Year Reunion Class of [YEAR] — Mark your calendar. Our [MILESTONE]-Year Reunion is happening. 📅 [DAY, MONTH DATE, YEAR] 📍 [CITY], [STATE] 🎓 [SCHOOL NAME] Class of [YEAR] Full invitation with venue, tickets, and hotel info coming [MONTH] [YEAR]. For now — just hold the date. If you know classmates who aren't getting these emails, please forward this and ask them to send their current email to [ORGANIZER EMAIL]. We're still trying to track down about [NUMBER] people. Add to calendar: [CALENDAR LINK] Class reunion page: [URL] See you in [CITY]! — [ORGANIZER NAME] [YEAR] Reunion Committee

Version 2: Printed Postcard

Print 5x7 on heavy cardstock. Front is visual; back has the address and the details.

╔═══════════════════════════════════════════════╗ ║ ║ ║ SAVE THE DATE ║ ║ ║ ║ [SCHOOL NAME] [MASCOT] ║ ║ Class of [YEAR] ║ ║ [MILESTONE]-Year Reunion ║ ║ ║ ║ ║ ║ [DAY, MONTH DATE, YEAR] ║ ║ [CITY, STATE] ║ ║ ║ ║ ║ ║ Formal invitation arriving [MONTH] ║ ║ ║ ║ [REUNION URL] ║ ║ ║ ╚═══════════════════════════════════════════════╝ ───── BACK OF POSTCARD ───── SAVE THE DATE [School Name] Class of [Year] — [Milestone]-Year Reunion [Day, Month Date, Year] [City, State] Full invitation, tickets, venue details, and hotel block info coming [Month Year]. Hold the date. Tell a classmate. Reunion website: [URL] Questions: [EMAIL] Address space: [CLASSMATE NAME] [STREET ADDRESS] [CITY, STATE ZIP]

Save the Date Best Practices

9-12 months out is the sweet spot

Send sooner than that and people forget. Later than that and they've already booked the competing wedding or vacation. For a fall reunion, send save the dates the previous October or November.

Send it twice

First send via email to your list. Two weeks later, post it in the class Facebook group with the same image. Different people see different channels — never assume one send reaches everyone.

Include a calendar add link

Use a Google Calendar 'add to calendar' link or an .ics file attachment. Half your classmates will add it on first read if you make it one click. The rest will forget by Tuesday.

Mention the missing

Asking for help tracking down lost classmates converts your save the date into an actively-used document. People love being the one who finds someone.

Subject line specifics

'SAVE THE DATE — Lincoln High Class of 2005 — October 18, 2026' beats every clever subject line. The literal date in the subject is the entire reason it gets opened.

Skip the price

Don't put ticket prices in the save the date — you might not know them yet, and even if you do, leading with a price kills open rates on the full invitation later.

How Reunly Handles Save the Dates

Reunly turns your save the date into a working tool — not just an announcement. Track who opened it, who's tentatively planning to come, and which classmates need a personal text follow-up.

✓Email blast and printed postcard generator built in
✓Classmate finder — public RSVP link they can find via Google
✓Open tracking shows which classmates engaged
✓One-click 'I'm planning to come' button for early commitment
✓Auto-reminders 6, 4, 2 months out as the event approaches

🚀 With Reunly

Built for class reunion organizers

Reunly tracks save the dates, RSVPs, and ticket payments in one place.

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Save the Date Questions

How early should I send class reunion save the dates?

Send save the dates 9 to 12 months before the event for milestone reunions (10, 20, 25 year). For smaller annual reunions, 6 months out is fine. The goal is to land on the calendar before classmates book a competing trip or holiday.

What information goes in a class reunion save the date?

Just four things: graduating class and year, the exact date, the city or venue area, and a note that a formal invitation with details and ticket price is coming. Don't try to fit everything in — save it for the invitation.

Should I send a printed save the date or email?

Email reaches 90% of your class fast and lets them add the date to their calendar in one click. Printed postcards are perfect for classmates whose email you've lost — and they often end up on the fridge as a reminder. Many committees do email first, then mail postcards to the remaining 10% you couldn't reach digitally.

How do I track who got my save the date?

Use a tool like Reunly that tracks open rates and lets classmates pre-register their interest with a single click. You'll know within a week who saw it, who's confirmed interest, and who you still need to chase down for a current email.

Should I include the venue in the save the date if it's not booked yet?

If the venue isn't locked in, list the city only ('Save the Date — Lincoln High Class of 2005 — October 18, 2026 in Springfield'). Don't put a tentative venue — if it changes, you'll confuse classmates and look disorganized.

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Save the dates, RSVPs, tickets, and memorial walls — all in one place. Free to start.

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