Class Reunion Schedule Template

The Friday-Saturday-Sunday weekend that classmates actually attend.

A class reunion isn't just Saturday night. The committees that get attendance right plan a real weekend — Friday icebreaker, Saturday main event, Sunday brunch — because the people who flew in want to maximize the trip, and the locals want to spread the social load. This template gives you the exact schedule that works: a no-cover Friday meet-up that breaks the ice (so Saturday isn't awkward), a Saturday main event with a tight 5-hour window (long enough to talk, short enough to keep energy up), and a Sunday brunch where the real emotional connections happen. Copy it, swap the venues, and you have a weekend that turns into a recurring tradition.

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Three-Day Weekend Schedule

Fields in [BRACKETS] are placeholders. This is the proven Friday-Saturday-Sunday format. Trim Friday or Sunday if budget or scope is smaller.

[SCHOOL NAME] CLASS OF [YEAR] [MILESTONE]-YEAR REUNION WEEKEND [MONTH DATES, YEAR] — [CITY, STATE] ═══════════════════════════════════════════════ FRIDAY [DATE] — CASUAL MEET-UP ═══════════════════════════════════════════════ 6:00 PM | Doors open at [BAR/RESTAURANT NAME] [ADDRESS] No cover charge, no ticket needed. Drinks and food at your own tab. 7:00 PM | Informal welcome from organizers "Hey, glad you're here" — not a program 7:30 PM | Mingle / catch up Optional: photo wall with senior pics on a TV, sign-in book passed around 10:00 PM | Closing — see you tomorrow (Locals continue at [LATE NIGHT SPOT]) DRESS: Whatever you wore to school + 20 years. Comfortable, casual. ═══════════════════════════════════════════════ SATURDAY [DATE] — MAIN REUNION EVENT ═══════════════════════════════════════════════ 1:00 PM | Optional school tour Meet at [SCHOOL ADDRESS] main entrance [CONTACT NAME] from the school will host. Approximately 1 hour. 3:00 PM | Free time Hotel check-in / family time / nap 6:00 PM | Doors open at [VENUE NAME] [ADDRESS] Cocktail hour with welcome drink Name tag pickup at registration table Then-and-now photo display 7:00 PM | Welcome from organizers (5 min) Moment of silence for classmates we've lost (5 min) "Where we've been" highlight reel 7:30 PM | Dinner served [PLATED MEAL or BUFFET] Open seating (no assigned tables — let people choose) 8:30 PM | Awards / superlatives (15 min) Traveled furthest, biggest change, most kids, most likely to be retired 9:00 PM | DJ opens dance floor Class playlist — songs from [YEAR] plus modern dance music 10:30 PM | Group photo on the dance floor (Don't wait until people leave) 11:00 PM | Hard end at the venue Bar closes. After-party moves to [LATE NIGHT VENUE]. 11:30 PM | After-party at [VENUE] Open until close. No structure. DRESS: Cocktail attire. Most men in sport coats; most women in dresses. ═══════════════════════════════════════════════ SUNDAY [DATE] — FAREWELL BRUNCH ═══════════════════════════════════════════════ 10:00 AM | Brunch at [RESTAURANT NAME] [ADDRESS] Buffet brunch + coffee + Bloody Marys Pay your own tab. 11:30 AM | Slideshow of last night's photos (Submit your photos via the reunion app by 9 AM) 12:30 PM | Final farewells Most people head to the airport or back home from here. DRESS: Hangover-friendly. ═══════════════════════════════════════════════ WEEKEND PACKING LIST ═══════════════════════════════════════════════ ☐ Cocktail attire for Saturday night ☐ Comfortable shoes (dance floor + tour) ☐ Phone charger ☐ Old yearbooks if you have them ☐ Photos to add to the memory table ☐ Cash for tips (coat check, valet) ☐ Aspirin for Sunday morning ═══════════════════════════════════════════════ KEY CONTACTS ═══════════════════════════════════════════════ [ORGANIZER NAME] | [PHONE] | [EMAIL] [CO-ORGANIZER] | [PHONE] | [EMAIL] Venue (Saturday) | [PHONE] Hotel block | [HOTEL NAME] [PHONE] Reunion website | [URL]

Schedule Planning Best Practices

Friday is the unsung hero

Skip it and Saturday starts cold. Even 25 people Friday night seeds the room for 100 on Saturday — the first hour of Saturday isn't awkward because half the room already broke the ice.

Cocktail hour matters more than dinner

The hour before dinner is when classmates actually talk. Don't skip it to save money. Open bar with light apps for 60-75 minutes before food is served.

Open seating, no assigned tables

Let classmates choose. Assigned seating either forces awkward strangers together or feels like a wedding. Open seating + 'sit at any table' guidance is the right call.

Hard end time, planned after-party

Venues will close the bar. Be ready: have a nearby late-night spot announced from the stage at 10:30. The after-party is often the best part of the night for people who stay.

Sunday brunch beats Sunday breakfast

11am brunch lets people sleep in, eat slowly, and tell the same stories one more time. Breakfast at 9 means a quarter of the class skips it.

Build in a school tour Saturday afternoon

Free, no logistics. Most schools will let alumni walk the halls on a Saturday. It's the most photo-shared event of the weekend.

Reunly's Schedule Builder

Build, edit, and share your reunion schedule from one tool. Classmates always see the latest version on their phone.

✓Drag-and-drop schedule builder for the full weekend
✓Share via a phone-friendly URL — no app needed for guests
✓Real-time updates if anything changes (venue swap, time change)
✓Per-event RSVPs (some classmates only commit to Saturday)
✓Integrated with parking, hotel, and contact info

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Frequently Asked Questions

What's a typical class reunion weekend schedule?

Friday: casual meet-up at a bar or restaurant (no ticket required). Saturday: main reunion event 6-11pm at a venue with food, drinks, and DJ. Sunday: optional brunch and school tour. The Saturday main event is mandatory; Friday and Sunday are optional add-ons that classmates love but committee can skip if budget is tight.

How long should the main reunion event run?

5 hours is the sweet spot — typically 6:00pm to 11:00pm. Less than 4 hours and people barely get to talk; more than 6 hours and energy drops, costs climb, and the bar tab becomes a real problem. Plan a hard end time and let people move to an after-party on their own.

Should I plan a Friday night event for the class reunion?

Yes if you can. A casual no-cover Friday meet-up at a local bar or restaurant breaks the ice before Saturday's main event. By Saturday people aren't starting from zero — they've already broken through the awkwardness with the early arrivers. Even 25-30 classmates Friday night transforms Saturday.

Do I need a Sunday event at a class reunion?

Optional but loved. A Sunday brunch or school tour gives classmates who flew in something to do before heading to the airport. It's also the most emotional event of the weekend — people are tired, nostalgic, and ready to commit to coming back. If you can pull it together, do it.

How do I share the schedule with classmates?

Three places: in the formal invitation, on the reunion website, and in the night-of program. Send the final schedule with parking and dress code info 1 week before the event. Don't print the schedule on the back of name tags — most people lose them or never look.

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