Quick Answer

Can Multiple People Edit a Reunly Family Reunion Plan?

Yes — Reunly lets the lead organizer invite co-planners as editors or viewers. Everyone sees changes in real time. No more "whose copy is right?" confusion. Up to 5 co-planners on the standard plan.

TL;DR — How Co-Planning Works

  1. Owner (you) creates the reunion in Reunly.
  2. Click "Invite Co-Planner" — enter email, pick role (editor or viewer).
  3. Co-planner clicks the invite link, creates a free account.
  4. Everyone sees edits in real time. No version mess.
  5. Audit log tracks every change. Owner can restore if needed.

The Three Roles

Owner

You (the person who created the plan)

Everything — invite/remove co-planners, manage billing, delete the plan, transfer ownership. One per reunion.

Editor

Active committee members

Add/edit guests, update RSVPs, modify the schedule, edit the budget, manage tasks, contact vendors. Cannot manage billing or remove other editors.

Viewer

Extended committee or accountability spouses

See the full plan including budget. Cannot edit anything. Useful for treasurers who only need visibility or relatives helping in a limited capacity.

Guest (unlimited)

The rest of the family

View the public hub only. RSVP, upload photos, contact organizer. Cannot see the private plan.

How to Invite a Co-Planner

  1. Open your Reunly dashboard. Click Team in the sidebar (or Settings → Co-Planners).
  2. Click Invite Co-Planner. Enter their email address.
  3. Pick a role: Editor (can edit) or Viewer (read-only).
  4. Add a short note (optional) — e.g., "Hi Aunt Carol, can you help with the guest list?"
  5. Click Send. They get an email with a one-click invite link.
  6. Once they create their free account, they show up in your Team panel and can start editing immediately.

Real-Time Sync & Audit Log

Two features that make multi-editor planning actually work:

  • Real-time sync: When Aunt Carol marks a guest as RSVP'd on her phone, you see it on your laptop within seconds. No refresh, no merge conflicts, no "wait, mine says something different." This is the #1 reason families abandon shared Google Sheets — and Reunly fixes it.
  • Audit log: Every change is timestamped with who did it. If someone accidentally deletes a guest or zeros out a budget line, the owner can find out who and restore the previous version. Available in Settings → Activity.

Common Committee Structures

You don't need to fill all 5 editor slots. Here's how families typically structure responsibility:

Solo organizer (1 editor)

One person does everything, with a spouse as viewer for backup access. Common for small reunions under 30 people.

Co-lead pair (2 editors)

Lead organizer + one trusted co-lead split the work. The most common structure for 30-100 person reunions.

Committee model (3-5 editors)

Lead + treasurer (budget) + venue coordinator + activities lead + communications. Standard for 75-200 person reunions.

Branch-based (1 editor per branch)

Each family branch nominates one editor who manages their branch's guest list. Useful for very large multi-generation reunions.

See also: How to Run a Family Reunion Committee, Committee Size, How to Delegate Planning, and How to Share Plans with Family.

Plan together, in one place

🚀 With Reunly

No more 'which version is current?'

Reunly syncs in real time across your whole committee. One plan. Everyone on the same page.

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Co-Planning Questions Answered

Can multiple people edit a Reunly family reunion plan?

Yes. The lead organizer can invite co-planners as editors or viewers. Editors can change the guest list, budget, schedule, and tasks. Viewers see the plan but cannot edit. Everyone sees changes in real time, so there's never confusion about whose version is current.

How many co-planners can I invite to Reunly?

Up to 5 co-planners on the Single Reunion plan ($39 once), and unlimited co-planners on the Unlimited annual plan ($79/year). Guest viewers — the rest of the family who just want to see the public hub — are unlimited on every plan and don't count toward this number.

What's the difference between an Owner, Editor, and Viewer in Reunly?

Owner: the lead organizer who created the reunion. Can do everything including deleting the plan and managing billing. Editor: a co-planner who can change all reunion details — guest list, budget, schedule, tasks, RSVPs. Viewer: read-only access. Useful for spouses or extended committee who want visibility without responsibility.

Does Reunly track who changed what?

Yes. Every edit is logged with who, what, and when in the audit log. If someone accidentally deletes a guest or changes a budget line, the owner can see who did it and restore. Useful for committees where 4-5 people are touching the plan.

Do co-planners see updates in real time?

Yes. When one co-planner updates an RSVP or changes a budget line, every other logged-in co-planner sees it within seconds. No refresh needed. This kills the 'wait, I have a different version' problem that plagues shared spreadsheets.

Built for committees, not chaos.

Invite up to 5 co-planners (unlimited on annual). Real-time edits. Audit log. Everyone aligned.

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