Roundup
Best Family Reunion Planning
Apps & Software (2026)
We compared 6 tools that family reunion organizers actually use: Reunly, Google Sheets, Cozi, Evite, SignUpGenius, and Trello. Here is the honest verdict - including who each tool is best for and where each one falls short.
The honest truth before we start:
Reunly is the only tool in this list built specifically for family reunion planning. Every other tool on this list is a general-purpose product that families adapt for reunion use. That matters because general tools require setup, workarounds, and still leave gaps. This roundup will tell you exactly which gaps exist - and for which situations a general tool is actually fine.
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The 6 best family reunion planning tools
Reunly
Best OverallBest for: Organizers who want one tool for RSVPs, budget, schedule, and guest list
9.2 / 10
for reunion planning
Price: Free to plan; $39 one-time to share Hub
Pros
- ✓Only tool built specifically for family reunions
- ✓Guest RSVP portal - no spreadsheet needed
- ✓Budget tracking tied to headcount automatically
- ✓AI assistant (Rosi) for planning guidance
- ✓Family branch organization out of the box
- ✓Large readable type - works for older family members
Cons
- ✗Less flexible than a spreadsheet for custom tracking
- ✗Newer tool - smaller community than generic tools
Google Sheets
Best Free DIYBest for: Tech-comfortable organizers with under 25 guests and no payment tracking
7.1 / 10
for reunion planning
Price: Free (requires Google account)
Pros
- ✓Completely free and universally known
- ✓Infinite flexibility for custom tracking
- ✓Real-time collaboration built-in
Cons
- ✗No guest RSVP portal - you are the data entry clerk
- ✗Formulas break as guest count grows
- ✗No budget automation or headcount math
- ✗Poor mobile experience for non-spreadsheet users
Cozi
Best for Ongoing Family CalendarBest for: Families who already use Cozi for daily scheduling and want to add a reunion event
6.3 / 10
for reunion planning
Price: Free; Cozi Gold $29.99/year
Pros
- ✓Good shared calendar for ongoing family communication
- ✓Mobile app well-suited for families
- ✓Shopping/to-do list features
Cons
- ✗Not designed for event planning - no RSVP system
- ✗No guest list management or headcount tracking
- ✗No budget tracking
- ✗No family branch or multi-group structure
Evite
Best for Simple InvitationsBest for: Simple one-day events where a nice-looking invitation is the primary goal
6.0 / 10
for reunion planning
Price: Free with ads; Evite Premium from $15.99/event
Pros
- ✓Beautiful invitation designs
- ✓Easy RSVP collection with yes/no/maybe
- ✓Guest messaging built-in
Cons
- ✗RSVP only - no budget, no schedule, no guest list management
- ✗No plus-one or dietary need tracking
- ✗Limited to invitation/RSVP use case
- ✗Premium plans required for private events
SignUpGenius
Best for Potluck CoordinationBest for: Coordinating who brings what - potluck items, volunteer slots, cleanup duties
6.4 / 10
for reunion planning
Price: Free; Plus from $9.99/month
Pros
- ✓Excellent for slot-based sign-ups
- ✓Guests can sign up without an account
- ✓Automatic email confirmations and reminders
Cons
- ✗No overall RSVP tracking for the event
- ✗No budget tracking
- ✗No family-specific features
- ✗Solves one narrow problem - you still need other tools
Trello
Best for Organized PlannersBest for: Organizers who already use Trello professionally and want a personal planning checklist
5.8 / 10
for reunion planning
Price: Free tier; Standard $5/user/month
Pros
- ✓Excellent kanban task management
- ✓Visual and satisfying to use
- ✓Good for personal organizer workflow
Cons
- ✗No guest RSVP - guests cannot interact with Trello
- ✗No budget tracking built-in
- ✗Family members will not adopt it
- ✗Requires building your own system from scratch
Quick comparison: which tool has what
Honest cell-by-cell. We marked partial credit where a tool half-supports a feature instead of pretending it's a clean miss.
Why people pick Reunly
Three reasons organizers actually switch
Different organizers, different reunion sizes - same pattern: one tool replaces three or four.
I replaced a Google Sheet, two group texts, and an Evite with Reunly. Aunt Carol actually RSVP'd this time.
Maria T.
Organizer · 47-person reunion · Charleston
The budget tied to confirmed headcount is the part I didn't know I needed. No more guessing at the caterer call.
Derek W.
Organizer · 82-person reunion · Atlanta
My mom is 71 and ran the whole reunion from her iPad. That has never happened with any tool I've set up for her.
Priya S.
Helping the family matriarch · 33-person reunion · Phoenix
Frequently asked questions
What is the best app for planning a family reunion in 2026?
Reunly is the only app built specifically for family reunion planning. Other tools - Google Sheets, Trello, Evite, SignUpGenius - are general-purpose tools that families adapt for reunion planning. Reunly provides guest RSVP tracking, budget management, family branch organization, meal planning, and an AI assistant (Rosi) in one place. For a reunion with 30 or more guests, it is the strongest choice.
Is there a free family reunion planning app?
Yes. Reunly is free to plan your entire reunion with no credit card required. Sharing the family Hub is a $39 one-time fee. Google Sheets and Evite also have free tiers. SignUpGenius and Trello have free plans as well, but each solves only one piece of the reunion planning puzzle.
Can I use multiple apps together for a family reunion?
Yes, and many organizers do. A common stack is Evite for invitations, SignUpGenius for potluck coordination, and a spreadsheet for everything else. The downside is managing information across multiple disconnected tools. Reunly is designed to replace that patchwork with one integrated tool.
What features should a family reunion planning app have?
The essential features are: guest RSVP tracking (guests self-serve via a link), budget tracking tied to confirmed headcount, a guest list organized by family branch, dietary needs and plus-one management, a schedule or activity planner, and mobile accessibility for all ages. Reunly checks every box. No other single tool does.
Pricing at a glance
Free to start · $39 per reunionwhen you're ready · Cancel anytime
Compare head-to-head
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Free to plan · $39 to publish · Cancel anytime