Timeline & Checklist
Family Reunion Planning
Timeline & Checklist
A reunion checklist tailored to your exact event date. Reunly tells you what to do and when - from reserving the venue nine months out to printing name tags the week before. No deadline gets dropped.
A Realistic Timeline for Every Reunion
Reunly generates your timeline based on your actual event date. Here's what a typical large-reunion timeline looks like:
6-9 Months Out
- ✓Choose a date and rough location
- ✓Create your Reunly workspace
- ✓Build the initial guest list
- ✓Research and reserve venue
3-5 Months Out
- ✓Send save-the-dates
- ✓Confirm venue deposit
- ✓Plan activities and schedule
- ✓Set up RSVP link
4-6 Weeks Out
- ✓Send formal invitations
- ✓Book caterer with estimated count
- ✓Finalize budget and collect payments
- ✓Confirm accommodations
1-2 Weeks Out
- ✓Final RSVP deadline
- ✓Confirm headcount with caterer
- ✓Print name tags and materials
- ✓Share schedule with all guests
Reunly generates your timeline dynamically from your event date - tasks shift automatically if you start planning late.
Built for the Person Who Carries the Weight
Family reunion planning falls on one person - and that person juggles a group chat, a million opinions, and a to-do list that lives in their head. Reunly gets it out of your head and into a shared, date-aware checklist that everyone can see. Assign tasks to co-planners. Mark things done. Stop wondering what you forgot.
📋 Planning Phases at a Glance
Reunly tracks where you are in the planning journey - and what comes next.
Done
4 tasks
Done
4 tasks
2 overdue
4 tasks
Upcoming
4 tasks
Frequently Asked Questions
How far in advance should I start planning a family reunion?
For a reunion of 50+ people, 6-9 months is ideal - especially if you need to book a venue or cabin. Smaller gatherings can be planned in 3-4 months. Reunly adjusts the timeline and deadlines based on your specific event date.
What's included in the reunion checklist?
The default checklist covers: venue research and booking, sending save-the-dates, finalizing the guest list, sending invitations, collecting RSVPs, confirming headcount with caterer, arranging activities, preparing day-of materials, and post-reunion thank-yous. Every task is linked to a suggested deadline.
Can I customize the checklist?
Yes. You can add, remove, or reorder any task. If your reunion has specific needs - a family trivia game, a memorial tribute, a photo slideshow - just add them to the list with a due date.
Will Reunly remind me about upcoming deadlines?
Yes. Rosi flags upcoming and overdue tasks when you open the app. The timeline is date-aware — tasks shift automatically if your event date changes.
Can multiple people share the same checklist?
Yes. Invite co-planners and they see the same checklist in real time. You can assign tasks to specific people so everyone knows who owns what.
Works With Every Other Reunly Feature
Stop Carrying the Checklist in Your Head
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