Free Template
Family Reunion Day-Before Email Template
The email that eliminates "wait, what's the address again?" texts at 7 AM.
The night before the reunion, your guests are packing bags, checking the weather, and wondering if they remembered the sunscreen. This is the email that answers every question before they have to ask it. Keep it short, make it scannable, and include every practical detail someone needs to arrive on time, find parking, and know what the day looks like. Send it between 6 and 8 PM the evening before - guests will read it before bed and again in the morning when they're heading out the door.
Subject Line
Recommended
Tomorrow is the day! [FAMILY NAME] Reunion - everything you need to know
Simple + Direct
[FAMILY NAME] Reunion Tomorrow - address, parking, and schedule inside
Email Body Template
Fields in [BRACKETS] are your placeholders.
What Makes a Great Day-Before Email
- ✓Keep it short - people are busy packing. Bullet points and headers, not paragraphs.
- ✓Include a live Google Maps link - don't just write the address. A tappable map link saves guests from fumbling while driving.
- ✓Give a specific arrival window - 'doors open at noon, please arrive by 12:30' is more helpful than just 'starts at noon.'
- ✓List what NOT to bring - this prevents awkward situations with outside alcohol, pets, or anything prohibited by your venue.
- ✓Include your cell phone number - not just email. On the day of the event, people will text, not email.
- ✓Check the weather forecast that evening and add it - guests will appreciate not having to check separately.
- ✓Mention the group photo time specifically - this is the one event guests most often miss because they arrived late.
How Reunly Manages Day-Of Communications
Reunly stores your schedule, venue details, and guest list so that when you're ready to send the day-before email, all the information is already there - no hunting through spreadsheets or old email threads. Reunly can also send automated day-of updates and help your co-planners stay aligned without a group text blowing up their phones.
- ✓Schedule builder with time slots for every activity
- ✓Guest list with contact info always up to date
- ✓Co-planner access - your whole committee sees the same information
- ✓Automated communication templates populated with your real event data
- ✓Mobile-friendly so everything is accessible on-site
🚀 With Reunly
Skip the template - let Reunly handle this automatically
Reunly manages your day-of communications so you don't have to copy and paste from a template.
Frequently Asked Questions
When should I send the day-before reunion email?
Send it the evening before the event - between 6 PM and 8 PM works well. People are winding down and will check their phones before bed. Sending it too early in the day means it gets buried. Sending it too late means guests miss it before they sleep.
What should the day-before email include?
The day-before email should be short and practical: venue address with a map link, parking instructions, arrival time, what to bring or not bring, a brief schedule preview, and an emergency contact number. This is not the place for additional information - it's a quick reference sheet guests can pull up on their phone while driving.
Should I send this as an email or a text?
Both is best. Send the full email for guests who will want to reference the map link and schedule. Text a shorter version - just the address, arrival time, and your phone number - to guests who might miss the email. Older relatives especially benefit from a direct text.
What if people ask questions after receiving this email?
Expect a flurry of questions after the day-before email. Most are about parking, what to bring, and whether they can arrive early. Include your cell phone number directly in the email and be prepared to respond that evening and the next morning.
Ready to Plan Your Family Reunion?
Reunly brings your guest list, budget, meals, schedule, and co-planners into one place. Free to start.