Free Template
Family Reunion Weekend Agenda Template
Three days, one plan, no confusion.
A weekend agenda is the big-picture view your guests need before they arrive: which meals are included, what time each day wraps up, and when they need to check out. This template gives you a full Friday-through-Sunday framework that you can customize for your reunion's specifics.
Or scroll down to copy the template - it's right below.
Friday (Arrival Day)
- ›3:00 PM - Venue opens / early check-in
- ›5:00 PM - Registration, name tags, welcome drinks
- ›6:30 PM - Welcome dinner (catered)
- ›8:00 PM - Bonfire / evening socializing
- ›10:00 PM - Informal close (night owls stay up)
Saturday (Main Day)
- ›7:30 AM - Breakfast buffet
- ›9:00 AM - Morning games and activities
- ›12:00 PM - Lunch
- ›1:00 PM - Group photo
- ›1:30 PM - Free time (swimming, horseshoes, rest)
- ›4:00 PM - Family meeting / milestone announcements
- ›6:30 PM - Saturday dinner
- ›8:30 PM - Evening entertainment (trivia, music, games)
Sunday (Farewell Day)
- ›8:00 AM - Farewell brunch
- ›9:30 AM - Final activities / last-minute photos
- ›10:30 AM - Closing remarks, see you next year
- ›11:00 AM - Checkout and cleanup
- ›12:00 PM - Venue vacated
What to include in the header
- ›Venue name and full address
- ›Parking instructions
- ›Organizer contact name and phone for day-of questions
- ›What meals are included vs. on your own
- ›What to bring
- ›Rain policy / backup plan note
Weekend at a Glance
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Frequently Asked Questions
How early should guests receive the weekend agenda?
Send a final version 5-7 days before the event. Guests planning travel need it to know arrival and departure windows. Don't send it too early - details change and you'll end up sending multiple versions.
How detailed should a weekend agenda be?
Show major blocks (meals, group activities, free time, checkout) but don't over-specify every sub-activity. Guests want to plan their travel around key times - group photo, meals, and checkout are the critical anchors.
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